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Great Weekend and AGM in Valencia

Great Weekend and AGM in Valencia

Friday, 4 October to Sunday, 6 October 2019

This weekend has been organised by one of the most recently formed branches in the Europe Africa Zone. The event will incorporate a Members’ Forum and the Annual General Meeting of IWFS Europe Africa Ltd. following the success of the Forum/AGM format  held in Bristol in 2018.

The maximum number who can attend, in addition to Valencia Branch members, is 50.

Outline of Activities
The event will start at 6.00pm on Friday evening with a reception and members’ forum where members will have an opportunity to help develop the Society, in particular EAZ, through discussion and interaction with members of EAZ’s Executive Committee. This will be followed by dinner in one of Valencia’s best restaurants, Restaurante La Sucursal, which has 1 Michelin Star.

On Saturday morning, there will be a guided visit to Valencia’s Central Market in the Old Town, followed by a visit to a local winery, Bodegas Hispano-Suizas, where we will experience traditional valencian meats and tapas paired with regional wines from this representative vineyard. On Saturday evening, a tasting menu together with a selection of prize-winning wines will be presented to you, prepared by 2 Michelin Star Chef, Ricard Camarena at a private event in the Mercado de Colon.

On Sunday morning, the formalities of the Annual General Meeting will take place, but there should be time to stroll around the area of the promenade and harbour. At 12 noon, we will depart from the hotel and be taken on a boat tour around the rice fields followed by a traditional Valencian Paella for lunch.   The event will end at about 4.00pm and we will get back to the hotel around 5.00pm.  Please take this into account when booking return flights, if you are thinking of travelling back on Sunday evening..

For those staying on Sunday evening, restaurants will be suggested and tables booked as required, but any cost is not included in the weekend event cost.

The cost for the weekend excluding hotel accommodation and flights will be €400 (euros) for members and €440 (euros) for non-members. Payment must be made in full on booking. Payment details are given below.

The weekend will be based at the SH Valencia Palace ( ). You may arrange to stay elsewhere but be sure that you can easily access the SH Valencia Palace as all transport and walks will start from there. Room rates, including breakfast, for a double room (single or double occupancy) are either €125 (euros) or €135 (euros). You will need to contact the hotel directly by email (, referring to IWFS Valencia Great Weekend or by telephone (+34 96 091 1900). Our contact in the hotel for reservations is Laura Rodriguez.

There are budget airline flights to Valencia from many airports in both UK and European continental airports. Valencia airport is 8 kilometers (5 miles) from the City centre. There is train service from the airport.

Payment and Cancellation Policy
Acceptance of registration will be on receipt of payment and as there are limited spaces, acceptance will be based on the date and time of receipt of payment. Please send an email to John Nicholas ( to confirm your registration.

Payments should preferably be made in euros by electronic bank transfer to the EAZ Euro Account as follows:
If paying in euros from a UK based bank
Account name: IWFS Europe Africa Limited with HSBC UK Commercial
Sort Code: 401276
Account No: 76001304
Reference: Valencia
Depending on your bank’s treatment of payments in currencies other than GBP, you may have to use your bank’s international payment system to make the payment online.
If paying in euros from a non-UK based bank
Account name and address: IWFS Europe Africa Limited, The Pavilion, Botleigh Grange Business Park, Hedge End, Southampton
Bank: HSBC UK Commercial
IBAN: GB41 HBUK 4012 7676 0013 04
Payment in GBP
We would prefer payments in euros by electronic bank transfer, but should you wish to pay in GBP, the cost will be £375 for members and £415 for non-members. Please email John Nicholas ( for the appropriate bank details. If you prefer to send a GBP cheque please email John for the appropriate address, to which to send a cheque.

Cooling-off period: Registrants have a cooling-off period of 14 days from the date of their booking during which they can cancel their reservation and receive a full refund.

Any subsequent cancellations to be sent by email to .
Up to 31st May 2019, a refund of 60% i.e. €240 euros (non-members €264 euros).
From 1st Jun to 31st August 2019 a refund of 40% i.e. €160 euros. (non-members €175 euros).
After 31st August 2019, there will be no refunds.

Cancellation and Medical Insurance
All those who register for the festival are strongly advised to take out travel insurance which covers cancellation (to apply from the date of the end of the cooling-off period) as well as medical insurance, particularly as EU health cover through the EHIC card may change post-Brexit.